University of Guelph Resources for CRC Nominees

This page provides a timeline and resources for development of nominations and renewals that have been approved by the Vice-President (Research) and the Provost.

The Canada Research Chairs Program (CRCP) has two deadlines per year: April and October. See Nomination Deadlines and Related Dates [1] for specific dates and further details. The CRCP will also accept “off-cycle” nominations outside these deadlines where those nominations help the University meet or maintain its equity and diversity targets [2].

CRC nominees may be provided (by their department or college) with allocation to apply for a Canada Foundation for Innovation – John R. Evans Leader’s Fund (partnered application) [3] (CFI JELF). The CFI JELF provides funding for research equipment. This application is submitted to CFI at the same time as the CRC nomination is submitted to the CRCP. For more information, see John R. Evans Leaders Fund [4].

The University’s internal deadlines and requirements are below. This is an institutional program, and all nominations and renewals require final authorization from the VPR. Internal deadlines are not negotiable. Additional or interim deadlines may be required by the college and/or by the Research Services Office.

Detailed Timeline and Requirements

Timeline and Requirements for New Nominations

Target	REQUIREMENTS
Three months before external deadline	Nominee submits referee information template and current CV (any format) due to stratprg@uoguelph.ca [5] Research Services Office (RSO) invites nominee to participate in the application via the Convergence [6] Portal College informs RSO of CFI JELF allocation (if applicable) and submits Needs Assessment Form
Two months before external deadline	Complete Nomination and CV Details (in Convergence Portal) Draft Supporting Documents Proposed research (6p); Quality of institutional environment (6p) Draft CV Documents* Publication conventions (1p) Significant contributions (5 most significant) Research contributions Leadership Training and supervisory experience Other contributions Complete budget tables (in the CRC Financial Authorization Form) Environmental info form (if needed) Confirmation that self-ID form is complete
One month before final deadline	If applicable, draft partnered-JELF application, budget spreadsheet, and quotes. (For more information, see John R. Evans Leaders Fund [4])
Three weeks before external deadline	Reference letters due
Three weeks before external deadline	FINAL INTERNAL DEADLINE: Submit to ailsakay@uoguelph.ca [7] AND research.services@uoguelph.ca [8]: OR-5 form (signed) for the CRC nomination CRC Financial Authorization Form (signed) with final budget tables Submit to the Convergence Portal Final Nomination and CV If applicable, submit to ailsakay@uoguelph.ca [7] AND research.services@uoguelph.ca [8]: OR-5 form (signed) for the CFI JELF/MCU SIF application Final pdf version of “Project” Submit via CAMS (CFI Award Management System) Complete CFI application
	EXTERNAL DEADLINE
6 MONTHS AFTER EXTERNAL DEADLINE	NOTICE OF DECISION
1 YEAR AFTER EXTERNAL DEADLINE	ANTICIPATED PUBLIC ANNOUNCEMENT OF AWARD (EMBARGO LIFTED)

Timeline And Requirements For Renewals

Target	REQUIREMENTS
Three months before external deadline	Nominee submits referee information template and current CV due to stratprg@uoguelph.ca [5]
Three months before external deadline	Submit draft performance report (to share with confirmed referees)
Two months before external deadline	Complete Nomination and CV Details (in Convergence Portal) Draft Nomination attachment Performance report (6p); Proposed research (6p); Quality of institutional environment (6p)) Draft CV attachments* Publication conventions (1p) Significant contributions (5 most significant) Research contributions Leadership Training and supervisory experience Other contributions Complete budget tables (in the CRC Financial Authorization Form) Environmental info form (if needed) Confirmation that self-ID form is complete
Three weeks before external deadline	Reference letters due
Three weeks before external deadline	FINAL INTERNAL DEADLINE: Submit to ailsakay@uoguelph.ca [7] AND research.services@uoguelph.ca [8]: OR-5 form (signed) CRC Financial Authorization Form (signed) with final budget tables Submit via the Convergence Portal Final Nomination and CV
	EXTERNAL DEADLINE
6 MONTHS AFTER EXTERNAL DEADLINE	NOTICE OF DECISION
1 YEAR AFTER EXTERNAL DEADLINE	ANTICIPATED PUBLIC ANNOUNCEMENT OF AWARD (EMBARGO LIFTED)

Internal Resources

For CRC Nomination:

For CRC Renewals:

For CFI JELF-Partnered Applications:

External Resources

For additional information, please contact

Ailsa Kay, Manager, Strategic Programs
Research Services Office, UC 437
519-824-4120 x58321
ailsakay@uoguelph.ca [7]